Digitization: Finance Ministry Launches Electronic Records Mgt Platform

The Minister of Finance, Budget and National Planning, Zainab Ahmed, has launched an Electronic Records Management (ERM) platform for the tracking of incoming and outgoing mails and letters from and to the Ministry.

At the occasion in Abuja on Monday, the Minister, represented by the Permanent Secretary in the Ministry, Dr. Mohammed Isa Dutse, noted that the launch was in furtherance of the current administration’s commitment to digitize all government’s platforms and the Ministry’s commitment towards improving service delivery to the citizenry.

The Minister stated that this commitment was underpinned by the current administration’s desire to enhance efficiency and effectiveness in service delivery, the promotion of inter-agency synergy as well as the fight against corruption.

She stated that following the launch of e-government master plan  by government, key operations in public service such as the Treasury Single Account (TSA), the newly launched Financial Transparency Web Portal, the Integrated Payroll and Personnel Information System (IPPIS) and Bank Verification Number (BVN) were now being implemented and would help government to save cost and fight corruption.

On the derivable benefits from the project, the Minister stated that project would enhance tracking of incoming and outgoing letters, enhance productivity, quality assurance, reduce turnaround time and enhance efficiency in service delivery, while ensuring the preservation and safety of the Ministry’s documents.

The Minister therefore solicited the cooperation and commitment of staff of the Ministry towards the realization of the goals of the project.

Speaking earlier, the Permanent Secretary Special Duties in the Ministry, Dr. Mohammed Dikwa, stated that this initiative is meant to address the lingering challenges of document management in the service, adding that the notable challenges the initiative is out to address include! inability to track incoming and outgoing mails, data preservation measure, long turn-around time for processing mails, and no existing system for managing projects.

He also noted that the initiative came at the right time when the country and the global economic outlook was increasingly being shaped by digital processes. 

He further disclosed that he was convinced that upon complete deployment of the system, the Ministry, and by extension the nation stood to benefit immensely in terms of enhanced productivity, cost reduction of turn-around and time, business continuity and quality assurance. 

Mr. Dikwa, therefore congratulated the Ministry on breaking the jinx in Federal Government’s manual processing of record keeping, urging the staff of the Ministry who are project champions and end users of the system to prepare well for effective implementation of the all-important project if the benefits outlined above are to be attained.

He added that the Ministry should ensure seamless implementation of the project so that the success of  the document management automation innovation will serve as benchmark for other MDAs to emulate.

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